Sheila Hogan, CF APMP

Phone 571-214-9078cs.hogan@yahoo.comReston, Virginia

 

EDUCATION: B.A. Economics, George Mason University, May 2006; Cumulative GPA: 3.57

TRAINING: Foundations of Proposal Management/Shipley-2014, Proposal Writing/Shipley-2015, APMP Foundation Certification-2016

EXPERIENCE:

·    Proposal Manager/Coordinator experience, over seven years: Experienced in full cycle proposal development. Familiar with all intermediate phases and processes including opportunity search, RFP, RFQ, LOI outline, schedule, review phases, compliance matrix, technical support coordination, teaming, data requests, SME and boilerplate material collection and review. Write/re-write sections of the proposal, manage graphic content, edit, format, proofread, and execute final printing and delivery.

·    Business Development/Marketing experience, over 10 years:  Market research, and BD event participation. Statistical data analysis, marketing campaigns, and other business development projects.  Design of various marketing materials, conduct research and prepare market and industry reports.

·    General Business and Customer Representative experience, over 10 years: Perform general office management, and administrative tasks. Provide high level customer service, and represent company in a professional manner. Manage office budgets, perform data processing, sustain file systems, perform inventory, process and ship orders.

·    Trade Show experience, five years:  Organize company participation at domestic and international trade shows, process booth reservations, collect and ship materials, manage customs, design graphics and marketing literature, set up and manage booth, represent companies, establish new business contacts, provide end-result report to management.

·    Event Planning experience, four years:  Organize client meetings, company events, charity functions, fundraisers, receptions, and wine tasting events.  Hire caterers, entertainers, experts, and photographers, coordinate with building management.

STRENGTHS:

·    Understand what it takes to create a strong, competitive proposal.

·    Believe that a proposal is a sales document.

·    Highly efficient in managing the logistics of the proposal development process.

·    Able to lead the full cycle of proposal development process independently.

·    Have high energy drive when it comes to staying on schedule, and completing proposals on time.

·    Keep the team involved in the proposal development process motivated, optimistic and engaged from start to finish.

·    Easy going and flexible, able to establish a productive relationship with all involved.

·    Apply myself at all levels of the development process to produce the best proposal possible.

·    Establish strategy by outlining win-themes, value proposition, understanding the competition, customer needs and hot button issues, perform SWOT analysis to determine competitive advantage.

·    Create strong visual appeal by emphasizing tables, graphs, images, callout boxes, covers, tabs, header/footer, etc.

SKILLS:

·    Have strong leadership skills with a “can do” attitude, and a sense of urgency.

·    Used to a fast paced work environment, have great multitasking ability, highly organized.

·    Willing to work overtime to meet strict deadlines, and able to produce accurate results.

·    Excellent interpersonal and verbal communication skills; maintain great rapport with all levels of management.

·    Used to working on simultaneous deadlines, with teams of 30-40 people.

·    Motivated to ensure that proposals portray staff and company experience in the most effective way.

·    Believe that effective marketing depends on a thorough understanding of the company’s products and services.

·    Detail oriented and well organized, with a great work ethic; efficient prioritization and time management skills.

·    Flexible, easy-going and resourceful; seamlessly adapt to a changing work environment and varied circumstances.

·    Excellent data management skills; great design, analytical and mathematical skills.

·    Provide excellent customer service, and able to interact in a professional manner with people from a large variety of backgrounds.

 

Junior Proposal Manager/ Coordinator – Large Business, Fairfax, VA01/2016 – Present

Company is a leading provider of technology services to the Federal Government, providing Acquisition Management, Systems Engineering and Technical Assistance, Infrastructure Design, Delivery & Support, and Solutions Development and Integration services.

Duties

·    Prepare RFIs, RFPs, RFQs, and responses to IDIQs and TOs.

·    Perform RFP analysis - identify all requirements and criteria for evaluation, coordinate with BD, and capture.

·    Prepare annotated outline, compliance matrix, detailed proposal schedule, and writer’s package assignments.

·    Identify win themes, overall value proposition, features, benefits, proof points and discriminators, features and benefits.

·    Manage the proposal from Kick-off Meeting, through Pink Team, Red Team, Gold Team, White Glove Review, and production.

·    Maintain focus on incorporating the win strategy throughout the proposal effectively.

·    Identify and assign key SMEs and other resources, conduct daily stand-up meetings to support team contribution.

·    Provide initial proposal draft to contributors pulled from relevant boilerplate and previous proposal sections.

·    Manage schedule, keep team on track, and maintain action item tracking lists.

·    Coordinate with internal and external proposal development team including subcontractors, SMEs, and independent consultants.

·    Respond to RFP amendments, implement required changes to proposal.

·    Assist in the development of graphics, and establish overall consistency of language in both text and graphics.

·    Edit, proofread, ensure one-voice, and rewrite sections of the proposal.

·    Perform final quality assurance, desktop publishing, and coordinate proposal production.

·    Ensure effective development and on-time delivery of a compliant and responsive proposal.

·    Manage the efficient allocation of resources and skills during multiple proposals.

·    Maintain appropriate records and documentation to support proposal development.

·    Contact customers to request debriefing session and conduct internal lessons learned reviews.

·    Manage multiple proposals, and TOs simultaneously.

·    Keep the team involved in the proposal creation process motivated, enthusiastic, and on schedule.

·    Computer software: Microsoft Office including Word, Excel, Outlook, Lync, PowerPoint, and Privia.

Junior Proposal Manager/Coordinator – WBB, Reston, VA              5/2015 – 12/2015

WBB is providing business solutions for acquisition and program support, IT engineering solutions, and capabilities development and analysis, to government clients. Involved in all aspects of the proposal development process for federal and VA state organizations.

Duties

·    Prepared RFIs, RFPs, RFQs, responses to IDIQs and TOs.

·    RFP analysis - identified all requirements and criteria for evaluation, coordinated with capture, BD, contracts, and finance dept.

·    Prepared outline, compliance matrix, proposal schedule, writer’s package, assignments and detailed schedule.

·    Utilized the compliance matrix as a guide in the creation of a fully compliant and responsive proposal.

·    Managed the proposal from Kick-off Meeting, through Pink Team, Red Team, Gold Team, White Glove Review, and production.

·    Strategized, and positioned the proposal, developing win themes, best value propositions, discriminators, and graphics.

·    Maintained focus on incorporating the win theme, and value proposition throughout the whole proposal providing proof.

·    Provided initial proposal draft to contributors pulled from relevant boilerplate and previous proposal sections.

·    Managed proposal production schedule, and maintained action item tracking lists.

·    Coordinated with internal and external proposal development team including subcontractors, SMEs, and independent consultants.

·    Coordinated proposal production, including graphics development and printing.

·    Performed quality assurance establishing overall consistency of the language in both text and graphics

·    Edited, proofread, wrote and re-wrote sections of the proposal.

·    Ensured efficient development and on-time production and delivery of a compliant and responsive proposal.

·    Managed the efficient allocation of resources and skills during multiple proposals.

·    Maintained appropriate data base and documentation to support proposal development.

·    Worked on multiple proposals simultaneously.

·    Kept the team involved in the proposal creation process motivated, enthusiastic, and on schedule.

·    Computer software: Microsoft Office including Word, Excel, Outlook, Lync, PowerPoint; SharePoint, Visible Thread.

Proposal Manager/Writer – Cape Fox, Manassas, VA – Contract Position12/2014 – 05/2015

Cape Fox is a 8(a) certified small business service based company, offering medical, IT and administrative services to the federal government.  Work with the President creating proposals and assisting with the capture development process.  Involved in all aspects of opportunity progression, and transitioning from capture to proposal. In charge of the full proposal development process.

Duties

·    Prepared response documents in a variety of formats to federal clients.

·    RFP analysis - identified all requirements and criteria for evaluation, prepared detailed proposal schedule.

·    Managed the proposal from Kick-off Meeting, through Pink Team, Red Team, Gold Team, White Glove Review, and production.

·    Developed the outline, plan, strategize, and position the proposal, assisting with the development of win themes, best value propositions, discriminators, and graphics.

·    Developed compliance matrix to guide in the creation of a fully compliant and responsive proposal.

·    Maintained focus on the win strategy throughout the proposal process and infused that strategy and its resultant tactics effectively.

·    Managed proposal working with higher management to identify and assign key resources.

·    Developed and managed proposal production schedule, and maintained action item tracking lists.

·    Responded to RFP amendments, implemented required changes to proposal.

·    Coordinate proposal production, including graphics development and printing.

·    Performed quality assurance assuring overall consistency of the language in both text and graphics

·    Edited, proofread, wrote and rewrote sections of the proposal.

·    Ensured efficient development and on-time delivery of a compliant and responsive proposal.

·    Managed the efficient allocation of resources and skills during multiple proposals.

·    Maintained appropriate records and documentation to support proposal development.

·    Supported and implemented continual proposal process improvement.

·    Computer software: Microsoft Office including Word, Excel, Outlook, Lync, PowerPoint; SharePoint, and Deltek.

Proposal Specialist - MWH Global (MWH), Washington DC10/2013 – 06/2014

MWH is a global corporation with 180 offices operating on six continents, and it is the #1 in the world in the wet infrastructure sector.  Worked with the Director of Programs creating proposals and assisting with the business development process.  Involved in all aspects of proposal development, coordinated MWH's federal proposal creation process.

Duties

·    Prepared documents in response for solicitations to federal government agencies, in custom and SF-330 format.

·    Set up proposal schedule – kick-off meeting, daily progress reviews, and pink and red and gold team reviews.

·    Requested data, and coordinated the information collection for proposals.

·    Edited, formatted, proofread the collected material and rewrote parts of the proposal.

·    Initiated teaming arrangements with subconsultants and coordinated their participation in the proposal creation process.

·    Conducted extensive market and technical research online.

·    Participated in team brainstorming sessions to develop win strategies.

·    Created presentations, graphs, tables and charts, and supported the team in conducting presentations.

·    Tracked and entered new technical information into the marketing database, while updating and improving existing data.

·    Supported business development efforts by attending events, webinars and seminars pertaining to MWH's area of expertise.

·    Organized business meetings and conference calls; performed international travel logistic duties for team members.

·    Computer software: Microsoft Office including Word, Excel, Outlook, Lync PowerPoint, SharePoint, and Adobe InDesign.

Proposal Manager / Coordinator - Johnson, Mirmiran & Thompson, Inc. (JMT), Herndon, VA01/2010 – 06/2013

JMT is a multi-disciplined Architectural/Engineering firm with 18 regional offices providing a broad range of services in all aspects of engineering.  Involved in all aspects of the proposal development process, coordinated the creation of proposals while ensuring that deadlines were met, relevant information was tracked, and results were followed-up.

Duties

·    Prepared response documents for RFIs, RFPs, SOQs, LOIs, and prequalification packages to, state (VDOT) and local government agencies, in custom, SF-330, SF 254/255, and AE1-6 format.

·    Performed daily ad search and monitoring, recommended pursuable opportunities.

·    Set up proposal schedule – kick-off meeting, daily progress reviews, and pink and red and gold team reviews

·    Coordinated the information collection, proofreading, and proposal formatting; authored and edited proposal documents.

·    Initiated teaming arrangements with sub-consultants and coordinated their participation in the proposal creation process.

·    Developed graphics for proposals, such as covers, charts tables.

·    Created presentations, brochures, and other marketing materials; supported team presentations.

·    Uploaded new proposal information into database, kept up to date boilerplate material.

·    Supported business development efforts by attending events and seminars; represented company at exhibition.

·    Contacted agencies to obtain proposal debriefings; attended pre-proposal meetings, and debriefings.

·    Computer software: Deltek Vision, Adobe InDesign, Microsoft Office including Word, Excel, Outlook, Lync & PowerPoint.

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